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Balavardhan Reddy Narani

Ten tips for effective and successful e-mailing writting

March 12 2009 , Written by Balavardhan Reddy Published on #Life

                         Ten tips for effective e-mailing.

1. Think before you write. Just because you can send information faster than ever before, it doesn’t mean that you should send it. Analyze your readers to make certain that you are sending a message that will be both clear and useful.

2. Remember that you can always deny as not having said something. But if you write it, you may be held accountable for many moons. Sometimes you may be surprised to find where your message may end up.

3. Keep your message concise. Remember that the view screen in most e-mail programs shows only approximately one half of a hard-copy page. Save longer messages and formal reports for attachments. On the other hand, do not keep your message so short that the reader has no idea what you’re talking about. Include at least a summary (action or information) in the first paragraph of your message.

4. Remember that e-mail is not necessarily confidential. Don’t send anything you wouldn’t be comfortable seeing published.

5. Don’t attempt to “discipline” your readers. It’s unprofessional to lose control in person—to do so in writing usually just makes the situation worse.

6. Don’t “spam” your readers by sending them unnecessary or frivolous messages. Soon, they’ll quit opening any message from you.

7. DON’T TYPE IN ALL CAPS! IT LOOKS LIKE YOU’RE YELLING AT THE READERS! Remember, if you emphasize everything, you will have emphasized nothing.

8. don’t type in all lower case.

9. Use the “Subject” line to get the readers’ attention. Replace vague lines

10. Take the time to proof read your document before you send it. Rub the document through the spell checker and/or the grammar checker. These simple tips will make you a professional.

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